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Business Support Specialist

Business Support Specialist

Req No. 
2018-3944
Job Locations 
US-CA-Mojave
Category 
Administration
Type 
Regular Full-Time
Classification 
Non-Exempt

More information about this job

Who we are

The Spaceship Company (TSC) is an affiliate of Virgin Galactic as a space-system manufacturing organization. Headquartered at Mojave Air and Space Port in Mojave, California, it is building and testing a fleet of WhiteKnightTwo carrier aircraft and SpaceShipTwo reusable spaceships that, together, form Virgin Galactic’s human spaceflight system. Like many Virgin companies across the world, its team of over 350 talented and dedicated engineers, technicians and professionals are drawn together by a willingness to disrupt and challenge the status quo and deliver innovative aerospace solutions to our customers’ needs. TSC’s extensive capabilities encompass preliminary vehicle design and analysis, manufacturing, ground testing, flight testing and post-delivery support.

 

Our Values
TSC and the greater Virgin Organization have a relaxed and informal culture that encourages individuality and innovation.  You will be motivated, enterprising and enthusiastic.  Company culture is such that you need to be able to “check your ego at the door”, be a self-starter and possess a sense of humility.  You will work well under pressure and thrive on being given challenges and responsibility.  You will communicate clearly and be confident and persuasive. You will have a high level of integrity and understand the need of complete confidentiality.

 

Who You Are

TSC is seeking an experienced Business Support Specialist to provide a wide variety of complex and confidential administrative support for various tasks and departmental projects. Ideal candidate will demonstrate an ability to apply working knowledge of general analytical tools, communicate effectively by written and verbal means, and integrate the contributions of others. Being able to effectively manage multiple tasks and timelines is essential. You must be able to work well independently as well as a key player within a team.

Your Mission

  • Provide support to all levels of department management and staff of department processes, procedures, and instructions.
  • Provides budgetary and reconciliation support for department expenditures to include maintaining records, verifying information, and resolving issues.
  • Assist in department planning for the allocation of resources relating to budget accounts.
  • Organize meetings and conferences of different types, which may include setting the agenda, including facility site visit approvals, gathering or developing documentation, and summarizing results; Support training requests, travel & expense reports, purchase requests and other administrative duties.
  • Creates, gathers, and delivers department communication for both internal and external constituents.
  • Manage and maintain executives' schedule as well as calendar as needed.
  • Perform general clerical duties to include, but not limited to copying, faxing, mailing and filing.
  • Assist with ordering and managing office supplies as well as company apparel.
  • Create purchase requisitions for the different Engineering departments.
  • Respect and maintain confidentiality in discussing organizational matters.
  • Assist as the organization’s coordinator of strategy development, goal management, and management of all special projects
  • Assists in other duties as needed and directed.

What you bring

  • Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook and OneNote.
  • Capable of handling a large workload, effectively coordinate with multiple resources and multi-task in a fast paced environment that may often have competing priorities with minimal assistance.
  • Strong communication skills both verbally and written with the ability to articulate requirements/actions/needs in a professional tone and attitude; exchange information to facilitate positive and efficient work processes and results (including written correspondence).
  • Strong teaming and collaboration skills that foster office unity and cohesiveness in support of TSC goals, mission and standards.
  • Proven ability to oversee processes to achieve objectives
  • Ability to build strong business relationships with other functional areas to best support mutual objectives.
  • Strong problem-solving skills and ability to analyze work flow/processes in order to provide excellent service to internal and external customers.
  • Ability to effectively prioritize and execute tasks.
  • Excellent organizational skills, ability to multi-task and interact with staff at varying levels of experience.

 

 

 

ITAR Requirements

To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations from the U.S. Department of State.

 

The Spaceship Company is an Equal Opportunity Employer; employment with The Spaceship Company is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status.

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