Virgin Galactic

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Administrative Assistant

Administrative Assistant

Req No. 
2018-3466
Job Locations 
US-CA-Mojave
Category 
Business Development
Type 
Regular Full-Time
Classification 
Non-Exempt

More information about this job

Who we are

The Spaceship Company (TSC) is an affiliate of Virgin Galactic as a space-system manufacturing organization. Headquartered at Mojave Air and Space Port in Mojave, California, it is building and testing a fleet of WhiteKnightTwo carrier aircraft and SpaceShipTwo reusable spaceships that, together, form Virgin Galactic’s human spaceflight system. Like many Virgin companies across the world, its team of over 350 talented and dedicated engineers, technicians and professionals are drawn together by a willingness to disrupt and challenge the status quo and deliver innovative aerospace solutions to our customers’ needs. TSC’s extensive capabilities encompass preliminary vehicle design and analysis, manufacturing, ground testing, flight testing and post-delivery support.

 

Our Values
TSC and the greater Virgin Organization have a relaxed and informal culture that encourages individuality and innovation.  You will be motivated, enterprising and enthusiastic.  Company culture is such that you need to be able to “check your ego at the door”, be a self-starter and possess a sense of humility.  You will work well under pressure and thrive on being given challenges and responsibility.  You will communicate clearly and be confident and persuasive. You will have a high level of integrity and understand the need of complete confidentiality.

 

Who You Are

The Spaceship Company (TSC) www.thespaceshipcompany.com is seeking an experienced and top notch Administrative Assistant to provide a wide variety of complex and confidential administrative support for various tasks and departmental projects. Successful candidates will have stellar computer skills, a superb customer service style, and be willing to take on any task needed to support the team. This role is for a hands-on person with great attention to detail and excellent people skills.  If you have a great attitude and a creative mind then you will feel right at home. You will find yourself amongst the best and brightest while being part of a pioneering organization!

Your Mission

  • Promptly, professionally and courteously greet visitors, determine the nature of business, answer questions, respond to complaints, and refer to proper office or individual.
  • Ensure visitor security and compliance requirements are met before allowing visitors or other guests entry into the facility.
  • Promptly, professionally and courteously answer in-coming calls, route callers, and provide information as required.
  • Set up and coordinate meetings and conferences, including facility site visit approvals.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Perform general clerical duties to include, but not limited to copying, faxing, mailing and filing.
  • Assist with ordering and managing office supplies as well as company apparel.
  • Support emergency evacuations on an as needed basis.
  • When on duty, ensure our reception station is staffed 100% of the time.
  • Maintain the cleanliness and professional appearance of the Lobby and reception station.
  • Respect and maintain confidentiality in discussing organizational matters.
  • Assists in other duties as needed and directed.

Physical and/or Additional Requirements

  • Must be able to work all shifts and available for overtime as well as weekends when needed.
  • Must be able to stand for extended periods – 8 hours min.
  • Must be able to stoop, bend, crawl, and being able to maneuver in tight spaces.
  • Physically able to handle items weighing up to 40lbs (unassisted). 

What you bring

  • Good knowledge of office etiquette and procedures.
  • Demonstrated experience with meeting and dealing with people at all levels of the organization in an efficient and tactful manner.
  • Ability to identify the nature of a visitor’s business and determine how to respond in the best manner to maintain the company’s positive public image.
  • Strong experience with and knowledge of MS Office computer applications – intermediate to advanced skills with Outlook, Word and Excel are strongly preferred.
  • Good organizational skills and strong attention to detail are required.
  • Ability to carry out a variety of clerical tasks independently from general instructions.
  • Excellent verbal and written communication skills.
  • Ability to accurately interpret written information and to successfully complete tasks requiring basic arithmetic.
  • Demonstrated history of strong attendance, reporting to work regularly and on time.
  • Must be a “U.S. person” as defined by the ITAR (22 CFR §120.15).
  • Degree in Business Administration 

 

 

 

ITAR Requirements

To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations from the U.S. Department of State.

 

The Spaceship Company is an Equal Opportunity Employer; employment with The Spaceship Company is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status.

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